Promote the Profession – Generate Reports

4 Feb

Throughout this blog, I have written my opinions on why an AT should be at every high school in the US, but this blog is too small a forum to accomplish that goal.  What it will take to achieve that level of care for all high school athletes is a collective effort by thousands of ATs across the country to promote the profession.  This series of blog entries will seek to give ideas to the AT on real life ways that they can also promote the profession.

Part 4 – Generate Reports

One of the best ways to prove the athletic trainer’s value to their employer is to generate a report.  This report should use the current monetary value of athletic training based CPT codes.  You can look up the current value on the AMA website here.  You can find a complete list of CPT codes for ATs on the NATA website here.  If you have a good understanding of what ICD codes and CPT codes are, or you need to understand more about 3rd Party Reimbursement, view this PowerPoint presentation by Dr. Jeff Konin, ATC to get an overview of the process.

Generating a report can be a time consuming task, but well worth your time on many levels.  Here is a brief step by step guide to how I have generated my reports in the past.

  1. Keep an up to date Treatment Log.  This can either be the old fashioned notebook where athletes sign in for every treatment or an electronic log that the athlete or AT keeps.  This is the most important aspect of generating a report.  Make a note of every ice back, every tape job, every treatment, every evaluation, every Impact test (including baseline), etc.  I check mine daily to make sure it is up to date.
  2. Make a spreadsheet for your report before the beginning of the season or reporting period.  Doing this ahead of time allows you to know what you will be tracking on a daily basis.  Some electronic programs (we use Sportsware) can generate the report for you or you can costumize a report.  Make sure you know how to do this and that yoru report can put a value to everything that you do.  If you don’t have a spreadsheet program available to you, Google Documents has a free spreadsheet program within their free online offerings.
  3. Determine beforehand who you will give the report to so that you can tailor the information to that audience.  The administration will want a report of everything you do, but the booster club and coach will be more interested in what you did for their sport. 
  4. At regular intervals, update your report from your treatment log.  If you are doing a hand tally method of physically reading the treatment log and transferring that information to the report spreadsheet, this should be done at weekly intervals.
  5. At the end of the season, generate the report and give it out the the appropriate people.  This will probably be the booster clubs and coaches.  You may want to give it a report to the AD as this time or you may choose not to.
  6. At the end of the school year, generate a report for the administration and the school board.  This report should include everything you provided to the athletes.  The goal of this report is to document every service that you provide from cleaning an abrasion on a knee, to the expert advice you gave a teacher with some knee pain, to the football player that you put on a spineboard.  Let the people who you work for know everything that you do and that you provide far more services than what your are paid.  This isn’t to show that you are drastically underpaid, it is to prove that the money the administration pays you is a an investment with a great return! 

In my report for the fall sports season, 2011, I calculated that my assistant and I provided almost $120,000 worth of services to the athletes in a 12 week period.  In the next blog entry, I will list all of the categories along with CPT codes that I listed to generate the report.

One Response to “Promote the Profession – Generate Reports”

Trackbacks/Pingbacks

  1. How to promote the profession – Reports Part 2 « promotetheprofession - February 9, 2011

    […] wrote about reports in a blog entry a few days ago.  Today’s blog is a continuation of it, specifically what statistics your […]

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